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Drawings in a Classroom

Inventorying their work is something that many artists do not know how to do well. Partly because we tend to just shy away from anything that requires time away from our studios. And also because I don’t think it’s really taught anywhere. However, inventorying art work makes life a lot easier when consigning and selling work.

After a few different attempts to inventory my work (I tried just the name, I tried just a number) a fellow artist suggested the following.

2 digits for the year, and 2 digits for the number it is painted that year

So for example, the first painting I paint in 2013 will be labeled 13-01, the second painting is labeled as 13-02. For 2014 the first painting will be 14-01.

I put all of my paintings into a spreadsheet. This includes the following columns:

Name of Painting
Short Description
Size
Medium
Year created
Number (i.e. 13-01)
Price
Location (ex studio, gallery, box in a closet, or name of owner when sold)

I also keep my sold paintings and gifted paintings on a separate spreadsheet. So that I don’t have available paintings and sold paintings on the same page.

But this is something that isn’t necessary in the beginning.

Just begin, and add as things come up that you decide you might like to keep track of.